FREQUENTLY ASKED QUESTIONS ABOUT THE BOSTON SESSION
What is the linen package?
All institutes in Boston provide linen packages regardless of what camp you are attending. Included in the package:
Students are encouraged to bring towels with them as the ones provided in the linen package tend to be small. There are laundry facilities at the dorm for a fee at the dorms at Emerson College.
Is there security at the institute?
Emerson College has its own security force that operates throughout the university 24 hours a day. These trained professionals ensure that all housing and facilities are safe and operational. The Dorm at Piano Row (Summit Debate housing) has two guard stations to pass prior to gaining access to the building. Each student will be given an access card in order to be allowed to enter. Students are not allowed to bring guests to their rooms that are not attending the camp. Students will be able to check out of the dorm at 7:30 a.m for breakfast and all students must be back in the dorm no later than 9:30 p.m. in the evening.
How are transportation requests made?
Can I fly in a day early?
Can i leave a day late?
All shuttle transportation requests must be made in advance on the travel form and returned no later than July 1st. Students who request shuttle service after this time will not be accommodated, unless there is an opening in the shuttle schedule at that given time. Our advice is to return the travel from in before July 1, 2018 and make sure to have the most accurate arrival and departure times, flight/train/bus information and contact information available. This will ensure that your shuttle request is fulfilled without any complications.
Students who are traveling from long distances may need to arrive early. Summit Debate can accommodate those students for a fee. Students who arrive early will need to pay $150.00 per night at the dorms based on availability.
No. Summit Debate cannot accommodate requests for late departures. We need to be out of the dorms by 12:00 p.m. on departure day without exception.
How do I contact the Summit Debate office while camp is in session?
There are a few ways to contact us before or during the summer session. If you have questions prior to the start of camp you can contact us at firstname.lastname@example.org. During the camp call us at (954)-593-2974 and our contact phones will be answered 24 hours, seven days a week during all sessions.
During normal office days, our phone will be answered directly by the voice mail. Please leave a voice mail and someone will return your call within 48 hours of the message.
What forms must be filled out before I can attend camp?
The following are the forms that are required for ALL Summit Debate institutes:
Health Form: Along with the health form we require a copy of your insurance card, if you do not have insurance, you must send a notarized letter naming the parent or guardian who will be responsible for all medical expenses.
Travel Form: Please attach your complete airline information, including the arrival and departure info. If you are not flying or taking a train you still need to fill out the travel form and let us know how you are arriving. If you are commuting, there is a space on the form to indicate you are a commuting students.
Can I request a roommate?
Yes, provided the request is made early (with your application) and both students agree to be housed together. Requests are made on the travel forms. All roommate requests made after June 17, 2018 will not be guaranteed. We will do our best to make those accommodations, but we have to submit rooming lists to our university hosts several weeks in advance and it might not be possible to make changes as we get closer to the start of each institute.
Can I request an instructor?
Yes, requests can be made. However, we cannot guarantee that a specific instructor is the student’s lab leader. Given the structure of NDF, students are able to work with every instructor at various points throughout the institute. Lab placements are the final decision of the NDF Director. For more questions on placement, please e-mail Steve Schappaugh (email@example.com)
What happens if a student becomes ill at the institute?
During the entirety of the institute, Summit Debate has a dedicated dorm staff person who handles all medical issues, along with Summit Debate administrators who have over 20 years of experience in dealing with health related situations that may require medical attention. Parents will immediately be contacted if their child becomes ill. Parents will be in constant communication with our Director of Residential Life.
In some cases, students are simply given the appropriate medical treatment onsite and will return to programming. In some cases, students will be taken to a walk-in Urgent Care facility for diagnosis and treatment. In rare cases, students will be taken to an Emergency Care facility for diagnosis and treatment. Unless there is a life threatening injury or situation, parents will always be in consulted about the course of treatment.
In the event of a life threatening injury or situation, Campus Safety along with local emergency medical technicians will be the first respondents to the situation. Parents will be notified immediately of the situation and the emergency medical technicians will speak with the parent directly. Finally, in the event that a student’s treatment plan or illness prevent him or her from continuing with the programming, the student will be released to the care of a parent or guardian. There are no refunds for students that miss classes or need to withdraw from the program.
Is there a curfew?
The programs at Summit Debate can very intensive and demanding of its participants. Students will be in classes and working in their events 12 hours each day. To make sure that students are well rested and that other residents in the program can get a full night’s sleep all Summit Debate institutes have curfews. There are times when students have to be in their rooms as well as “lights out”. The standard curfew has students in their suites by 11:30 pm and “lights out” at Midnight.
Do I need a coach’s recommendation?
While they are not required, coach’s recommendations can be helpful when applying to the programs. If you elect to submit a recommendation, the coach’s recommendation can be sent via email or regular mail at any time in the application process. If you are applying for financial assistance, a coach’s recommendation for admission to our programs is required and must be on file in our office.